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Four Simply Steps for Planning Your Virtual Party with Swoon Soirées

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The beauty of an online birthday party is that it doesn’t take much effort. There is no frantic shopping, ordering, or fussing about venues.   And, to organize your online celebration you don't need any special skills, no tech experience, and best part, zero clean up at the end. Win, win!


So, go on, get that confetti ready. 

We’re going to help you throw a birthday party like no other – virtual style!


There are four easy steps for planning your online party with Swoon.

1.  Order your Virtual Party Kits 

Please place your order at least two weeks in advance of your big celebration. We will prepare, pack, and courier a smile-inducing party pack to each of your guests as well as to your birthday boy or girl. 

2.  Select a technology platform

Facetime and Google Hangouts are free and Zoom offers a free basic plan or more bells and whistles for subscribers.

Need a quick how-to zoom tutorial? Paperless Post, the invitation people, has got you covered. Their single-page instructions make scheduling a zoom call a ‘no brainer’!

3. Send the invitation 

Just like a face-to-face party, an invitation shares all the details (and creates anticipation & excitement for guests).  Plus, in this case, it is critical as your guests need to receive the links to your virtual party platform in advance (to reduce the ‘pants on fire’ moment when ‘someone’ can’t find the link).

  • Paperless Post is at the ready with virtual party invitations that allow for embedded zoom links that you can forward via whatsapp or text messaging. If you haven’t used Paperless Post before, they have even created a short ‘how-to’ cheat sheet with easy-to-follow instructions (not that you will need them as it’s pretty straight forward).
  • Etsy has other options to make sending your mobile invitation a snap. There are numerous fun themes to choose from. iswifty seems to have a good selection. The drawback is that you can’t manage RSVPs or collect needed home addresses (for the Virtual Party Celebration Kits to be mailed to your guests).
  • We suggest sending your invitation two-weeks before your virtual event. Paperless Post has automatic reminders that get sent out closer to the date. So helpful!
  • IMPORTANT: If you don't have home addresses for your guests, make the request in your invitation. Let your guests know to "expect a special surprise in the mail from [add your child's name here].

4.  Share guests home address / contact number with Swoon*

Once you have your guest address list compiled, email Swoon [brenda@swoonxoxo.com] at least five (5) days before your online party. We will then prepare and courier your guest’s celebration box straight to his or her door.

So, that’s it! Easy peezy lemon squeezy – a socially distant soriee sorted!


Have questions, drop us a note at info@swoonxoxo.com. We are here to help.

The small print: please note, Swoon is not responsible for boxes that do not arrive on time if ordered after the 5-day recommended cutoff. We cannot replace boxes that go missing once delivered. 

* More small print: we will not store or share your guest's information. Period. 

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